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Human Resources

Job Announcement

Title:

Human Resources File Clerk, Full Time

Location: Fond du Lac Tribal Center
Supervisor: Human Resources Director
Closing Date: August 23, 2017

General Summary:

Oversees the file management systems for the Fond du Lac Reservation Human Resources Division.

Position Responsibilities:

  • Add new materials to file records, and create new records as necessary.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  • Find and retrieve information from files in response to requests from authorized users.
  • Keep records of materials filed or removed, using established department guidelines.
  • Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to established guidelines.
  • Scan or read incoming materials in order to determine how and where they should be classified or filed.
  • Track materials removed from files in order to ensure that borrowed files are returned.
  • Design forms related to filing systems.
  • Gather materials to be filed from department and employees for both the active and term employee file systems.
  • Coordinate the yearly gathering of termed employee files from the Black Bear Casino Human Resources and the Fond-du-Luth Casino.
  • Enter file information into the term database and prepare files to be merged into the term file system.
  • Develop and maintain the archive systems for the Human Resource Division to include employee files, screening files and other related Human Resource files.
  • Appropriate work attire is required.
  • Must attend all mandatory department trainings.
  • Ensures confidentiality of financial records and all records for employees, band members and/or clients.
  • Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.
  • Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.
  • Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.
  • Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.
  • Maintains a clean and organized work area.
  • Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.

Physical Requirements:

  • Normal physical requirements.

Position Qualifications:

  • AAS/AA Degree in Business or Management; 5 years secretarial experience; or a combination of education and experience is required.
  • Knowledge of computer applications to include word processing, Access, Excel and Microsoft Outlook is required.
  • Ability to communicate effectively orally and in writing is required.
  • Ability to work independently and establish priorities is required.
  • Attention to detail and accuracy is required.
  • Ability to establish professional and harmonious working relationships on all projects and with all parties involved.
  • Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.
  • Subject to pre-employment and annual background checks.

NATIVE AMERICAN PREFERENCE

PLEASE INCLUDE WITH APPLICATION YOUR CREDENTIALS AND RESUME

APPLY TO: Fond du Lac Human Resources
1720 Big Lake Road
Cloquet, MN 55720
218-878-2653