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Human Resources

Job Announcement

Title:

Meeting Specialist, Full Time

Location: FDL Tribal Center
Supervisor: Executive Secretary
Closing Date: March 27, 2017

General Summary:

The Meeting Specialist position is primarily responsible for preparing, scheduling, filing minutes for the Reservation and Fond du Lac Management Inc. meetings.

Position Responsibilities:

  • Ensures all received requests and documents are placed on the agenda and entered into the designated software program.
  • Prepares the agenda for meetings and ensures all agenda items are complete and in the correct session.
  • Prepares report packets for the Reservation Business Committee and Executive Director(s) and distributes in accordance with the meeting schedule.
  • Attend Reservation Business Committee and Fond du Lac Management Inc. meetings and be responsible for recording, typing and filing minutes for regular, special and executive sessions, as directed by supervisor.
  • Maintains a comprehensive filing system for the meeting minutes and the corresponding documents from the agenda.
  • Keep the Executive Director(s) informed as to which Reservation Business Committee members will not be available to conduct business or attend meetings.
  • Attend additional meetings as directed by supervisor and is responsible for recording, typing and filing minutes of these meetings.
  • Appropriate work attire is required.
  • Must attend all mandatory department trainings
  • Ensures confidentiality of financial records and all records for employees, band members and/or clients.
  • Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.
  • Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.
  • Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.
  • Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.
  • Maintains a clean and organized work area.
  • Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.

Physical Requirements:

  • Normal physical requirements.

Position Qualifications:

  • High school Diploma or GED is required.
  • Five years administrative office experience is required.
  • Demonstrated experience in taking meeting minutes are required.
  • Dictation or speedwriting skills are required.
  • Knowledge of computer applications to include word processing, Access, Excel and Microsoft Outlook is required.
  • Ability to communicate effectively orally and in writing is required.
  • Ability to work independently and establish priorities is required.
  • Attention to detail and accuracy is required.
  • Ability to establish professional and harmonious working relationships on all projects and with all parties involved.
  • Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.
  • Subject to pre-employment and annual background checks.
  • Class D Driver’s License required. Must have a reliable vehicle with proof of insurance.
  • Travel is required.

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PLEASE INCLUDE WITH APPLICATION YOUR CREDENTIALS AND RESUME

APPLY TO: Fond du Lac Human Resources
1720 Big Lake Road
Cloquet, MN 55720
218-878-2653